VAULT Metadata Schema

mods Library of Congress Outline Q: but which version, 3.3?
- titleInfo
  - @usage
    - primary
    - secondary
  - @supplied must be yes or no
  - @type
    - abbreviated
    - alternative
    - descriptive
    - transcribed
    - translated
  - title required in every collection
    - often scripted, combination of other metadata fields (see example script from Syllabus Collection)
    - only consistently used field under titleInfo
  - subTitle
- name
  - @authority see MODS values
    - datatel
    - millennium
    - lc
    - ulan
    - local
  - @usage
    - primary
    - secondary
  - @type
    - personal
    - corporate
    - conference
  - namePart takes two different forms
    - Surname, Givenname for students
    - Givenname Surname for faculty
  - namePartDate adhere to MODS
  - role used in Archives to denote a photographer, etc. linked to AAT
    - roleTerm
      - @type "text" is only value
  - subNameWrapper all CCA-specific fields, needed for EQUELLA repeaters
    - ccaAffiliated must be Yes or No, sentence case
      - is student ID number in the CORE Waiver Portfolio Review collection
    - affiliation related organization, technically should be a level higher at mods/name/namePart
      - should be CCA ID number in student work collections?
      - in Libraries collection, it's the acronym of the college at the time
      - in Communications' Images, it's non-CCA organizations affiliated with the photographer
      - in Fashion Design, it's "Fashion partner" under the "Special projects" submission type
    - constituent values are
      - Alumnus
      - Faculty
      - Graduate student
      - Staff
      - Administrator
      - Undergraduate student
      - NOT "Student" which is actually used in some places, should be converted
    - major always from the Majors taxonomy
    - department comes from CCA Departments & Programs taxonomy
    - gradDate always from the Semesters taxonomy
    - description free text, technically should be a level higher at mods/namePart
    - username = CCA username
    - staging previously used in CORE Waiver Portfolio, used in License Agreement to store phone
    - email
    - phone
- typeOfResourceWrapper
  - typeOfResource see MODS for enumerated values
    - @collection = yes
    - @manuscript = yes
- genreWrapper
  - genre department-defined list in most student work collections, free text in Libraries (but we use 3 different authorities)
    - @type only value used is style in Libraries collection
    - @authority for Libraries, values are
      - AAT
      - LCSH
      - Local
- originInfo
  - place MODS has children which we don't use. We use for city of publication in Libraries.
  - publisher
  - edition
- origininfo
  - dateType made up for Libraries collection, values in MODS case:
    - dateCreated
    - dateCaptured
  - dateCreatedWrapper
    - dateCreated in ISO-8601, YYYY-MM-DD format
      - @qualifier either approximate or questionable
      - @keyDate = yes, only one keyDate per record
      - @encoding = w3cdtf (see standard)
    - pointStart this & below are for date ranges, not used in dateCaptured
    - pointEnd
    - staging used for when dates need to be processed via script before being stored, e.g. storing a true YYYY year value
  - dateCaptured YYYY-MM-DD again
    - > @encoding not used
    - > @qualifier either approximate or questionable
  - dateOtherWrapper
    - dateOther see dateCreated attributes
  - semesterCreated linked to Semesters taxonomy, great overlap with local/courseInfo/semester
- language = eng (set in Expert Scripting)
  - @authority = iso-639-2b
- physicalDescription MODS only has single <form> child
  - formBroad uses AAT vocab, used across the board
  - formSpecific uses AAT vocab, only in Libraries
  - internetMediaType MIME types, only used in Libraries, can calculate by script
  - extent see Extent Terminology document, parallels MARC 300 in RDA
  - extentType unused
  - digitalOrigin MODS values are
    - born digital
    - reformatted digital
    - digitized microfilm
    - digitized other analog
- physicalDescriptionNote used in Libraries, was an early attempt to work with repeaters (should be a noteWrapper under physDesc above)
  - note free-text
    - @type see MODS values (second table)
- abstract mapped as the description for search results
- tableOfContents used only in Libraries collection
- noteWrapper
  - note
    - @type see MODS values (first table)
- subject
  - subjectType our addition
  - topic
    - @authority
      - AAT
      - LCSH
      - Local
      - OCLC
      - None
  - topicCONA a Getty authority, used in Libraries only
  - geographic
    - @authority
      - LCSH
      - Local
      - None
  - temporal used in Libraries only, starts with time periods related to college location/name, transitions into decades later
    - @authority not recorded, implicitly local
  - name we don't use MODS sub-elements, populated via "LIBRARIES - Subject Name" taxonomy
    - @authority
      - local
      - Millennium
      - ulan (Getty vocab)
    - @type
      - personal
      - conference
      - corporate
- classification not used TODO: confirm
  - classificationType
- artstorClassification list box in Libraries collection
  - @authority = artstor, set in expert scripting
- photoClassification list box in CCA\C Archives subset of Libraries
  - @authority = local
- relatedItem under MODS, any MODS element can be a sub-element of relatedItem. Used in Librares for major collection series (Hamaguchi, CCA/C Archives).
  - @type = host
  - title see mods/titleInfo/title
  - location URL of related item
  - note see mods/noteWrapper/note
- relateditem can link to any item
  - @type
    - preceding
    - succeeding
    - original
    - constituent
    - series
    - otherVersion
    - otherFormat
    - isReferencedBy
  - title same as relatedItem above
  - location
  - note
  - originInfo
    - dateType
    - dateCreatedWrapper
      - dateCreated
        
        @encoding
        
        @qualifier
      - pointStart
      - pointEnd
    - dateOtherWrapper
      - dateOther
        
        @type
        
        @encoding
        
        @qualifier
      - pointStart
      - pointEnd
- identifier not used (TODO: confirm)
  - @type
- location
  - physicalLocation used only in Libraries, values are Oakland Campus, San Francisco Campus, etc.
    - @type not used
  - url
  - copyInformation MODS parent <holdingSimple> node removed
    - form
    - sublocation pulled from Communications' list of buildings, places (see pg. 3)
    - sublocationDetail room within building, e.g. Archives, Director's Office
    - shelfLocator
    - electronicLocator
- accessCondition = For rights relating to this resource, please contact {{insert CCA department}}.
  - @type = use and reproduction
- part file UUIDs
  - @type
  - detail number & title should be children of detail
  - number should be default target for attachments
  - numberB extra "number" elements are for circumstances (e.g. repeaters with multiple attachments) where the single element is too limiting
  - numberC
  - numberD
  - title
  - extent we don't use MODS child elements, see Extent Terminology & MARC 347 for guidance
  - date
  - text
  - wrapperOther TODO: is this used? These look like local fields.
    - tags
    - flaggedFor
    - assignNumber
    - exerciseNumber
    - format
    - formatSpecific
- extension not used, for ad hoc MODS extensions (we use local)
  - tags not used, see local/tags
- recordInfo
  - recordContentSource = cc9
    - @authority = oclc
  - recordCreationDate we don't use, but data is present in system-generated item data
    - @encoding = w3cdtf
  - recordChangeDate don't use, but present in system-generated item data
  - recordIdentifier filled in with item's UUID in Expert Scripting (see example)
  - recordOrigin not used
  - languageOfCataloging
    - languageTerm = eng
      - @authority = iso639-2b
  - descriptionStandard not used but should, rda is closest
local
- archivesWrapper
  - series parent series III. College Life
  - subseries subseries 3. Events
  - seriesStaging full taxonomy term III. College Life\3. Events
- department friendly department name, e.g. Animation
- division CCA divisions are:
  - Architecture Division
  - Design Division
  - Fine Arts Division
  - First Year Program
  - Humanities & Sciences Division
  - Interdisciplinary Studies
- academicLevel
- courseInfo
  - department five-letter all-caps department code, e.g. PHOTO
  - semester season + year, e.g. Fall 2014
  - course course title, e.g. Material Assemblage
  - faculty comma-separated list of faculty, e.g. Jane Janane, Bob Bobob
  - facultyID comma-separated list of faculty usernames, e.g. jjanane, bbobob note: not all programs record this, comes from course list taxos
  - section specific section number e.g. MARCH-555-01
  - firstYearDimension only used in First Year Program collections, values are two-character abbreviations:
    - D1
    - 2D
    - 3D
    - 4D
  - courseinfo full path from a course list taxonomy e.g. Spring 2015\MARCH\Material Assemblage\Jane Janane\MARCH-555-01 these are the pieces that, split out, populate its siblings
  - courseCategory various special groups of course like Media History, ENGAGE, FYP dimensions, various interdisciplinary categories
  - specialPrograms ecoTAP seems to be the only value ever used, in Syllabus Collection
  - courseName dept & course codes e.g. MARCH-555
  - courseLevel e.g. 100, 200, but I don't know where this is used and it should be entirely derivative of the courseName above
  - XList Currently, section code of cross-listed course. Previously, an ID number of cross-listed course.
  - secondXList ID number of another cross-listed course. Not used (hopefully)
- courseWorkWrapper
  - courseWorkType values are
    - Assignment
    - Course work
    - Graduate First Year Review
    - Junior Review
    - Program Portfolio document
    - Senior thesis project
    - Senior packet
    - Special projects
    - Thesis (note: only for grad programs, see "Senior packet" above for undergrads)
    - Workshop / Events
  - courseWorkTypeSpecific
  - imageType
  - workType
  - groupProject values are
    - group project
    - individual project
  - groupProjectNumber
  - groupConstituents
  - groupMembers
  - groupContribution
  - material
  - materials_freetext
  - process
  - assignmentTitle
  - assignmentDescription
  - assignmentDue
  - assignmentDue_freetext
  - assignmentLength
  - assignmentLength_freetext
  - assignmentReferences
  - file
  - fileA
  - fileB
  - projectTitle
  - exerciseTitle
  - submissionType
- accreditation often used to store a human-readable phrase composed of the local/assessmentWrapper fields e.g. "Fall 2014 External Review Photography"
- rating
- juniorReviewWrapper
- assessmentWrapper data pulled from Assessment & Accreditation taxonomy
  - useInReview values are
    - yes
    - no
  - type e.g. External Review
  - program friendly name, e.g. Photography
  - date generally a semester, e.g. Fall 2014
  - staging for storing the full taxonomy term, e.g. Fall 2014\External Review\Photography
- seniorPacketWrapper
  - title
  - file
  - hiResFile
  - lowResFile
  - fileTypeA
  - fileTypeB
  - fileTypeC
  - semester
  - date
  - formatBroad
  - formatSpecific
  - formatOther
  - heightINCH
  - widthINCH
  - depthINCH
  - duration
  - technique
  - techniqueOther
  - notes
  - tags
  - phase
  - artistName
  - viewLevel
- viewLevel see how values map to user roles, values are
  - for internal X program use only (where X = CCA program), typically the default
  - for internal X division use only (where X = CCA division)
  - shared with other academic programs for assessment & accreditation purposes only
  - shared with college depts. and academic programs
  - shared with college depts., academic programs, and students
  - public
- exhibitWrapper for Senior Shows, Events, etc.
  - type
  - gallery uses CCA Galleries taxonomy but with optional "other" choice
  - date often a date range that show ran
  - title
  - note often used as a gallery=other storage space
  - showcardFile attachment
  - installationShotFile attachment
  - sponsor
  - semester uses Semesters taxonomy
- tags

Legend

@attribute
value
copy xpath expression
doesn't adhere to MODS

General Rules

we always use "text" as the data Type in the Metadata Schema
if something has "wrapper" in the name, it's there to work with EQUELLA's repeaters and should never house a value (be the target of a non-repeater Wizard control)
"staging" fields are for housing taxonomy data which is later split out into other elements, never indexed for Power Search or searchable by free text
camelCase elements generally adhere to MODS, all-lowercase do not